How to Email Large Files Using Dropbox

Often times I want to email a set of pictures or a movie file to someone, and the files are too big to attach in an email. The best way I’ve found to do this is to put the files in my dropbox  (Free for a 2gb account; click here to sign up), and then email a link to the other person.

To do this, you need to install dropbox on your computer. Dropbox adds a folder to your Mac’s home folder that automatically uploads anything you store in it. So when I add any file to my dropbox folder on my Mac, that file is available to me via dropbox.com, or the dropbox app on my iPhone or iPad, as well as the Dropbox folder on a second Mac.

When dropbox is first installed, it contains two folders, Public and Photos. The Public folder is where a file needs to be added in order to send someone a download link. If you want to send a set of pictures or a group of files, make sure they’re all in the same folder, then control-click or right-click on the folder and select Archive. Once you have a “.zip” file, put it in that Public folder within your dropbox.

Now, just control-click or right-click on the archive file, and using the Dropbox drop-down menu select “Copy Public Link”

Copy Public Link

Now, just paste that link into an email to the person you want to send the file to, and you’re all done!

Moving Your Data to a New Mac Using Setup Assistant

Rumor has it that a Mac Pro refresh is forthcoming. In light of this, I thought it’d be a good time to discuss the best ways to prepare for upgrading to a new computer. Over several blog posts, I’ll discuss the easiest ways to move your data, the most advanced ways, and a couple other methods just for good measure.

The easiest method is the built -in setup assistant on your new Mac. You’ll start up the new Mac, enter your name, AppleID, and address, then your new Mac will ask if you want to transfer everything from an existing Mac. Just say yes. It feels so good.

Your new Mac and your old Mac will need to be on the same network, either via Wi-Fi or (preferably) wired ethernet connection. On the old Mac, you’ll need to open Migration Assistant and enter your password. The new Mac will handle all the “heavy lifting.” Depending on the amount of data and the method of transfer, your migration will take anywhere from 1-2 hours up through 12 hours and possibly even longer.

When the migration is done, the new Mac will prompt you to click continue. Then, you should be able to log in using the username and password from your old Mac. One thing to keep in mind is that for security purposes, the new Mac will need you to enter your stored passwords. The computer will prompt you for these each time it needs one.

After entering your passwords, your new Mac should work and feel just like your old one!

What the Heck is iTunes Match?

A couple weeks ago, Apple released iTunes Match. This left a question ringing through the universe, “what the heck is iTunes Match?” Well, it’s essentially your music in the cloud. For many years (here’s a video from 1997 in which Steve Jobs describes networked data – relevant data from 1:35-5:00) Apple has launched services that put user data in the cloud. In 2000, Apple launched iTools, which became .Mac, which became MobileMe, which has most recently become iCloud. All of those services, in one way or another, put small amounts of your data in a networked place. Lately the focus has been contacts, calendars, and sync data for mobile devices.

The one thing these internet services have never been great at is storing large amounts of data. A user’s pictures or music folder typically takes up the majority of the space on their hard drive, and until iTunes Match, there was not really a decent way to move it to the internet. Until iTunes Match.

Signing up for iTunes Match is easy, you just buy it with your iTunes store Apple ID. Once you sign up and turn it on in your library, iTunes Match compares your music, stored on your hard drive, to what’s available in the iTunes Store. Everything that you have that’s for sale in the iTunes Store becomes available to you across all your devices immediately. Then, for the songs that you have on your hard drive that aren’t already in the iTunes Store, iTunes Match uploads those songs to Apple’s server so the songs are available to you on your devices.

iTunes Match Uploading

This is what it looks like while iTunes Match is matching your songs to the Store

The uploading and matching takes a while. For my library, with 85 GBs of music and a theoretical 10MBps upload speed, it took about 6 hours to finish. iTunes had a vast majority of my 85 GBs of music in the iTunes Store, so the actual upload was significantly less than the full 85 gigs.

Once the music is all uploaded or matched, using iTunes Match is a breeze. I use an iMac (where the full library is), a MacBook Pro, an iPad and an iPhone. After the upload finished, i turned on iTunes Match on my MacBook Pro, and I quickly was able to see all my music from my iMac. There was a handful of music on my MacBook Pro, but for all the rest of the music, I now see an iCloud icon next to the song name, telling me that when I play that song, it will stream from the iCloud server.

The cloud icon means those songs are stored in iCloud, and will stream when they are played. Clicking the cloud saves that song to the device, so they will be available offline. The songs without a cloud are already on this device.

Clicking the cloud icon downloads those songs to the device, so they will be available to listen to when no internet connection is available.

On an iPhone, iTunes Match works the same way. The cloud icon shows I can play any of those songs, or if I press it, download them.

In this picture, the album "The Whole Love" is already on my iPhone, the rest are available via iCloud.

So, what is iTunes Match? Well, after using iTunes Match for a week, I can say iTunes Match is the easiest, most intuitive system for me to listen to ANY of my music on any of my Apple devices. With no configuration, network, port numbers, or anything like that, I’m able to stream all 85 gigabytes of my music anywhere I go.

Now, all Apple needs to do is make it easier for me to decide what to listen to!

Adobe Reader and Safari – A Fix for Snow Leopard Users

In July, Apple released Mac OS X Lion 10.7, which included Safari version 5.1. Safari 5.1 was also released for Snow Leopard 10.6. Apple’s Safari web browser has always had an integrated PDF rendering engine, based on the system-wide program Preview. For basic in-site PDF vieiwing, Safari’s built-in engine is sufficient, but for filling out web forms and using encrypted PDFs, many users needed to turn to Adobe Reader, Adobe’s PDF viewing program.

With Safari 5.1, Adobe Reader stopped working without warning. Users were acclimated to clicking a PDF link and seeing it within Adobe Reader in their browser, instead were faced with errors, and finally after a second update from Apple, the original Preview engine.

Last week, a client needed to be able to fill out online forms, and wanted my help getting Adobe Reader working again. In order to do this, we had to downgrade the Safari installation from 5.1 to 5.0. Enter Pacifist, a wonderful piece of software from CharlesSoft. With Pacifist, the Safari 5.0 installer, and the Adobe Reader installer, you can restore Adobe Reader functionality to Safari.

In order to perform the installation, launch Pacifist, then click “Open Package…” then find the Safari installer file (you may need to double click the safari DMG file if it’s not showing as one of your connected disks). In the Pacifist window, select Safari, then click the top left button, “Install.”

The most important note for downgrading your version of Safari is that you need to click “replace” at every opportunity for Pacifist to correctly get all of Safari to work. When it’s done, just install Adobe Reader again, and all should be well. Unfortunately for us 10.7 users, this fix only works in Snow Leopard.

Happy Thanksgiving! (go see The Muppets!)

Happy Thanksgiving from Big Man Consulting! I am thankful for the opportunity to have a job doing something I love for people I enjoy. I’m especially thankful this year that my wife and I are expecting our first child! Yesterday, in the spirit of becoming a dad (ok, because I’ve never stopped being a kid), I took my wife (and thereby the baby) to see The Muppets.

If you’re looking for a movie to see this weekend with family, look no further than The Muppets. Since I was young, I loved The (original) Muppet Movie, The Great Muppet Caper, and The Muppets Take Manhattan. The new film The Muppets absolutely fits in with those three as a fun, cheeky Muppets classic.

Here’s the trailer, which I’ve watched two or three times since seeing the film, just to enjoy some of the jokes again.